Asset Systems Officer

The Asset Systems Officer will support the University's Integrated Workplace Management System (IWMS) Manager by taking day to day professional responsibility for the integrity, assurance and continuous improvement of asset, planned preventative maintenance and lifecycle information within the University's IWMS.

You will act as the operational specialist for asset and PPM information, ensuring that records, maintenance relationships and lifecycle information are accurate, complete, traceable and capable of supporting statutory compliance, maintenance planning and investment decisions across the campus. The role will exercise independent judgement in investigating data and process issues, determine corrective action within delegated authority, lead defined data and system improvement activity, provide specialist advice and training to users, and undertake agreed Planon workflow, reporting and process development within the governance and permissions set by the IWMS Manager. Overall application ownership, major configuration, integrations, supplier governance and strategic system development remain with the IWMS Manager.

Essential requirements:

- A degree, Level 4 qualification or equivalent professional experience in facilities management, asset management, building services, engineering, information management, data management systems or a closely related discipline.
- Substantial experience of working with estate, facilities, maintenance or asset information in a complex, multi stakeholder organisation.
- Practical experience of CAFM / IWMS systems, including the management and assurance of asset, planned preventative maintenance and associated operational data.
- Strong working knowledge of asset registers, maintenance regimes, PPM principles and the relationship between accurate asset information, statutory compliance, operational delivery and lifecycle planning.
- Experience of maintaining, validating and improving large or complex data sets, including investigating conflicting information, identifying root causes, assessing options and implementing corrective action.

Desirable:

- A relevant professional qualification or membership, for example IWFM, IAM, CIBSE, RICS or another relevant professional body and formal training in Planon or another CAFM / IWMS platform.
- Advanced skills in Microsoft Excel and reporting tools, Power BI or other data visualisation and dashboard tools.
- Experience working in higher education estates.

Benefits include:

- Generous annual leave allowance with an additional 5 discretionary days.
- Generous employer contributory pension schemes.
- Cycle to work scheme.
- Electric vehicle salary sacrifice scheme.
- Staff discount at Team Bath gym.
- Staff benefits including discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships and LinkedIn Learning.
- Local discounts, including free entry to the Holburne Museum in Bath.
- A family-friendly workplace.
- Relocation allowance.
- Visa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses.
- Employee assistance services through Health Assured, including access to the Wisdom app.

The University of Bath is committed to equality, diversity and inclusion, holding a Silver Athena SWAN award. It is a signatory of the Armed Forces Covenant, an accredited Disability Confident Leader, and an autism friendly university.